To be frank, in comparison to conventional type of offline document management, the web based document management procedure is much more dynamic and sophisticated. In earlier days, the whole documentation work was conducted manually. Employees had to maintain vast volume of files for keeping records. The content was hand written. The piles of files and documents were kept under lock and key for future references. Now, time has changed. Due to the technological advancement, there has been a massive sea change in the whole process of document keeping system. Basically, with the advent of computers along with the power of internet, people are now able to utilize the online document management tools for saving all the documents in the cyberspace and can be retrieved on-demand by clicking the mouse just a couple of times.

There is no need to spend the time by opening old files and searching for the relevant content. The hosted document management software will do everything. Basically, to run a business successfully, you need to upgrade your document management work process. You should supervise and monitor every project and programs. Now, the hosted document management systems will give you ample scope to save the sensitive official documents in a secure way. There is no necessity of paperwork. This paperless digital documentation process will help you to skip huge work overload and it will also make your searching and probing easy during slim timelines.

If you probe extensively in the internet, you will find a variety of hosted document management solutions. Many such companies are well recognized which will provide you reliable tools to store and organize your official and personal digital documents. If you do online comparison, you will find that these companies have earned international accolades and recognition due to flawless service and brilliant performance track record.

Linear Cube is one of them and offers you a robust and digitally upgraded hosted document management tool. Your confidential information and data will be fully protected from theft and forgery. The sophisticated document management software will protect your digital data. However, before finalizing the right online document management system for your business, it is advisable to consider the below points so that you can make an informed decision:

1.File Support: Check whether your chosen tool supports all types of files. This is important because official documents need not necessarily be doc files only. It can be an image, it can be audio/video file or any format that exists! So confirm first whether your tool supports all the known file formats.
2.Search Functionality: This is probably the most important factor. As you keep on building your document reservoir, it is mandatory to have solid search functionality to retrieve documents on-demand. Otherwise, no matter how good a document management system is, it is of no use.
3.Storage Capacity: Well, just check the storage capacity provided by the software provider. Since you will be adding files to the system on a regular basis, make sure you have sufficient storage according to the size of your organization.
4.Security: it is quite natural that a substantial amount of your official document will be critical and sensitive. So your chosen online document management tool should offer adequate security options so that your important documents are kept in a safe place.
5.User Interface: This is again a very important factor. The system must be easy to use so that you and employees can get accustomed to it quickly and use the online tool easily.
6.Price: Another aspect to consider is the price of the system. It should be affordable for your business and should not be a burden at any circumstances.

Hope these tips will help you to make the right choice. In simple terms, a web based document management system will help you get things done in a more effective, quicker way. So make an informed decision, choose the right product and take your business to new heights.

Are you looking for an electronic document management system to solve all your collaboration issues? Please try LinearCube’s ContentCube suite of products. It is a web based solution built on Alfresco’ open source document management platform. With this software you can securely park your documents online and collaborate with your global teams. It is easy to use and has features like email integration, version control, interactive previews and Microsoft® Office integration.
Here are some of the features of this document management solution:

Office Integration: Integration with Word, Excel, PowerPoint — check-in/check-out directly in Office
Workflows: Includes out of the box workflow for Accounts Receivable, Accounts Payable, Time and Expense processes; Customized approval workflows
Document Types: Define custom document types and associated attributes, a document type can include multiple documents
Versioning: Definable version scheme, full versioning with rollback and purge capability
Collaboration: Document tagging, comments, discussions and share via email, subscription notifications

Along with these capabilities, you also have key word and full text search and the ability to upload entire file directories to the DMS via a desktop shared drive.
Full security at the document and folder level is also provided and you can see the complete history of a document’s lifecycle.
Now you can try it free for 30 days and take an informed decision.

If you thought that document management facilities are only for big business houses, you are in for a surprise. LinearCube has spearheaded a revolution in the field of online document management. What’s more, these services have been designed to suit the needs and viability of small business houses. Linear Cube helps you establish a paper-free environment at work. All your documents are managed with the latest technology and in an unbelievably safe and secure online document management system.

Many wonder about why a document management system is necessary for small business. In today’s fast moving, extra competitive environment such a system is not just necessary but totally inevitable. It makes your business process fast and smooth. It improves efficiency and profitability at work place. It gives you the golden opportunity to expand your business with the help of cutting-edge technology. Linear Cube provides a 30 day free trial to get a real feel of the system and its inherent advantages.

Linear Cube will provide a major breakthrough to your business with online collaboration. It allows real time multi tasking. No need to organize meetings of your different departments or branches when a group of people can be online and edit a document simultaneously. A multitude of techniques and applications are used to make document collaboration fast and convenient. Online document collaboration also allows you to share desktops, mails, manage your projects etc like never before. One can also add notes, messages, comments or references on any documents. In fact not one but if you want each one of your department heads can add their view before the document reaches your desktop!

Web based document management system is at your disposal 24*7! Hence it is easy for you, your team or any other concerned officers to access it and work on it as and when they like. A major area of concern would be the cost effectiveness of moving your entire work into such a document management system. Thankfully, lLinear cCube provides you solutions which are economical, quick and simple. Linear Cube provides specialized document management system and online collaboration depending on the type of business you are.

Online document management system designed by Linear Cube is a very simple and easy to use one. You don’t need to worry about any elaborate training of staff. Linear Cube believes it’s after sales customer service to actually be a part of the support system of the sales process. They provide quick response and help maintain the standard of performance. In case of office or work migration instant help is provided. As your small business develops in size and turn over, Linear Cube helps integrate all your resources into one effective and organized online document management system. Online document management system can be started or stopped at any point of time as you please. It helps in collecting and organizing all the data and document of your business. The system is an asset for small business houses.

LinearCube provides the best technology for online document storage and structuring of all existing documents. Data storage has been a big area of concern for big and small business concerns alike. Even today big business concerns suffer from the problems of data recovery and disaster management. Similarly small business houses suffer from issues like wastage of money and resources over manning of documents. But a solution to all woes is brought by LinearCube with its efficient, economical and effective document management.

LinearCube has specialized document management systems for legal houses, accounting agencies, health centers and more. Web based document management system is the perfect solution for one and all. It allows access to multiple users to collaborate their documents online and bring about any changes simultaneously. You save the cost of meetings and travel and most importantly your precious time. Such a system is not just useful for big business houses but also for individuals and partners. It gives you the freedom to edit, share and control your documents any day of the week and any time of the day or night.

LinearCube also launches its new innovation known as IntelliSuggest. The patent is being awaited. In the mean while it provides you with unique facilities of document assembly, document review, document comparison, document authoring etc. LinearCube also provides flawless Alfresco based solutions. They have in-depth knowledge of Alfresco and have successfully implemented multiple ECM (enterprise content management) projects. LinearCube also specializes in Alfresco-SAP integration and provides these facilities in the biggest and the best companies of the States.

One of the best benefits of online document storage is mitigating the possibilities of loss of data. Even under unforeseen circumstances data recovery here is quickly possible. Furthermore, you can exactly choose between whom to share the document and who will how much access to it. Small business document management has taken a boost in recent times. LinearCube is a leader in this segment. It is an outstanding document management system which is affordable and extremely useful. It helps minimize cost and maximize returns.

LinearCube ensures that you have access to your documents always and there will be no system crashes. Their on-demand document management system is hosted by SunGard. SunGard is one of the world’s top data center. So you can blindly rely on their services. It is not only important to feed all your data online, what is more important and most useful in online collaboration of documents. Online document collaboration was a dream till yesterday but an impeccable asset today. An effective online collaboration system will provide you facilities like instant messengers, shared calendars, shared desktops, social networking and any other such collaborative application. LinearCube certainly provides much more than this and that too at a price which doesn’t create a hole in your pocket.

LinearCube aims at providing optimum customer satisfaction in whatever way possible. Web based document management system helps improve communication, compliance and confidentiality. It brings about an unbelievable smooth work flow where it is easy to track and correct your errors.

Summary- Online document storage and document management is a necessary part of your business. It will help give it a boost and develop it at a faster pace. It is economically and practically feasible.

To be frank, in comparison to conventional type of offline document management, the web based document management procedure is much more dynamic and sophisticated. In earlier days, the whole documentation work was conducted manually. Employees had to maintain vast volume of files for keeping records. The content was hand written. The piles of files and documents were kept under lock and key for future references. Now, time has changed. Due to the technological advancement, there has been a massive sea change in the whole process of document keeping system. Basically, with the advent of computers along with the power of internet, people are now able to utilize the online document management tools for saving all the documents in the cyberspace and can be retrieved on-demand by clicking the mouse just a couple of times.

There is no need to spend the time by opening old files and searching for the relevant content. The hosted document management software will do everything. Basically, to run a business successfully, you need to upgrade your document management work process. You should supervise and monitor every project and programs. Now, the hosted document management systems will give you ample scope to save the sensitive official documents in a secure way. There is no necessity of paperwork. This paperless digital documentation process will help you to skip huge work overload and it will also make your searching and probing easy during slim timelines.

If you probe extensively in the internet, you will find a variety of hosted document management solutions. Many such companies are well recognized which will provide you reliable tools to store and organize your official and personal digital documents. If you do online comparison, you will find that these companies have earned international accolades and recognition due to flawless service and brilliant performance track record.

Linear Cube is one of them and offers you a robust and digitally upgraded hosted document management tool. Your confidential information and data will be fully protected from theft and forgery. The sophisticated document management software will protect your digital data. However, before finalizing the right online document management system for your business, it is advisable to consider the below points so that you can make an informed decision:

1.File Support: Check whether your chosen tool supports all types of files. This is important because official documents need not necessarily be doc files only. It can be an image, it can be audio/video file or any format that exists! So confirm first whether your tool supports all the known file formats.
2.Search Functionality: This is probably the most important factor. As you keep on building your document reservoir, it is mandatory to have solid search functionality to retrieve documents on-demand. Otherwise, no matter how good a document management system is, it is of no use.
3.Storage Capacity: Well, just check the storage capacity provided by the software provider. Since you will be adding files to the system on a regular basis, make sure you have sufficient storage according to the size of your organization.
4.Security: it is quite natural that a substantial amount of your official document will be critical and sensitive. So your chosen online document management tool should offer adequate security options so that your important documents are kept in a safe place.
5.User Interface: This is again a very important factor. The system must be easy to use so that you and employees can get accustomed to it quickly and use the online tool easily.
6.Price: Another aspect to consider is the price of the system. It should be affordable for your business and should not be a burden at any circumstances.

Hope these tips will help you to make the right choice. In simple terms, a web based document management system will help you get things done in a more effective, quicker way. So make an informed decision, choose the right product and take your business to new heights.

Online Document Management Systems are electronic systems which are used by business houses to keep track of their electronic documents. These systems are designed in such a way that they can store, manage, distribute and archive documents. Even educational institutes use this tool to keep track of their massive data. Digital filing cabinet as it is popularly known as has innumerous benefits which include but not limited to the following:

1.When you are using document management systems, you can be sure that you will be saving lot of space as your office will be paper less.

2.The electronic documents will not get lost and you can concentrate on your work without worrying about the important documents.

3.This to a great extent improves your control over the document.

4.As most people just keep one copy of each file in their office, which increases the risk of getting it lost. Online document management saves you from this hassle as everything will be saved online.

5.It surely reduces operational and administrative costs. The productivity of the employees is increased as they are free from the hassle of the paper work. Document based process such as debt collection, invoices, salary sheet, pay slips are controlled centrally and can be accessed immediately with the help of documentation management systems.

6.Any document can easily be retrieved with the help of a document management system.

7.Organizations which use the online document management systems need no technical support, upgradation, implementation and maintenance because the system itself has these inbuilt features.

8.Various departments in an organization can coordinate and communicate easily with each other during any time using the internet and the system. Your employees can access the data and the important records from wherever they want to. You can just allow the access to only those employees who are authorized to handle that particular document.

9.Data security plays an important part in large organizations as there is always a chance of threat from both the internal and external factors. You can secure your documents by conducting time to time audit of the system so that you come to know who has accessed or updated any document.

10.These systems are so well equipped that when you save a document, the system itself takes a back up of the document in multiple ways. So there is no chance of losing any document because of the effective disaster recovery strategy.

11.The administrator of the system can easily lock a document if they do not want any other employee to make any changes in the document.

Using a document management system in your organization will help in improving the day to day operations and the flow of information. You can distribute the documents online to your target audiences and clients. It saves lot of your time when you are marketing your products and services. This tool will give a more professional look and feel to your organization. Choose the right online document management and have a paperless office in no time!

12 months after the success of ContentCube Shared system, LinearCube has unveiled its latest document management innovation: ContentCube Dedicated. The system, priced at $1,700 per month, provides online document storage and management solutions for large companies, as well as service providers in industries such as accounting, IT services, and legal services who want to offer a document management service to their clients. ContentCube Dedicated offers all the storage and sharing options of the Shared systems, but with expanded storage, customizable features, and upgraded technical support.
“We started ContentCube Dedicated a month ago – and there’s been a lot of buzz about it. Our first client, a large internet service provider, is using it for their legal department with great success,” says Ajay Khater, CEO at LinearCube.

ContentCube Dedicated Support and Features

Enhanced software and hardware features are two of the biggest new additions to the ContentCube Dedicated system. Customers receive a dedicated server on LinearCube’s data center, with full access for an unlimited number of users and up to 250 GB of storage. LinearCube hosts and manages the server through SunGuard – including all regularly scheduled data backups – so that ContentCube Dedicated customers don’t have to spend time and money managing their data.
Additionally, 10 hours of training are built in to the cost of ContentCube Dedicated, so in-house company employees receive both admin and end-user training: both how to use and how to manage the system. But, if support is ever needed, the new system comes with a quick, 4-hour response to support requests, as opposed to 24 hours on the ContentCube Shared system.

Customization Options and Integration Features

ContentCube dedicated, based on the Alfresco system, has all of the features as ContentCube Shared: keyword-based searches; full integration with Microsoft Office, Wikis, and blogs; and password and security features based on users, files, or folders.
But now, ContentCube Dedicated also features full integration with Microsoft Outlook – a feature not available on Shared. All documents in the Dedicated system can be accessed from a folder in Outlook, and vice versa. Users can email documents – such as invoices – directly into and out of ContentCube Dedicated.
“You can literally organize your emails straight into the content management system, which saves a lot of steps and ensures that important documents aren’t lost in the shuffle. It’s a big deal,” says Khater.

Additionally, the ContentCube Dedicated system can be built into customers’ corporate networks. Full AD/LDAP integration means that users don’t have to log into the system separately from logging into the corporate network.
One of the biggest features of ContentCube Dedicated is private branding: Users can create customized templates specific to their industry or clients, and they can offer ContentCube Dedicated as a service for their own clilents. Companies can now manage their own data and their client’s data from a single program, in-house. Add-on services, like optical character recognition (OCR), are also available so that customers get a fully-customized, integrated, on-demand document management system.

Every company irrespective of the size, aims to master good time management skill and office organization techniques in order to control costs and deliver outstanding services. Even now most of the small business and start ups favor public e-mail systems offered by popular providers over internet. However, some businesses have their own dot com domains and deploy domain-based POP mail accounts in shared hosting packages. Though the solution may appear to be simple, practically it offers zero security to the SMB. Such set up often spread viruses and malware not to mention of the loss or deletion of attachments by accident. Downtime is a common problem. Only a simple and effective Hosted Document Management Solutions offers both – security and reliability.

Website has become significant revenue stream besides being an important sales channel through which company sells its products or services. Therefore, issues like up time, availability, and performance are becoming important with passing days. On a shared hosting server, security of the website is at a threat as it can be negatively impacted by other user on the machine. E-commerce enabled website should therefore be protected and managed with the help of Hosted Document Management Solutions. Hosted Document Management Solutions can be utilized as a cost effective way to provide information to the staff according to their need as it involve less upfront costs and no capital expenditure.

Hosted Document Management Solutions place no extra load on the existing IT infrastructure or on IT staff. Hosted Document Management Solutions allow data to get uploaded to the secure data centers. With the help of virtual folders in the cloud, Email and electronic files can be added and all the important information can be stored in one place thus facilitating collaboration for the users. By paying a monthly “storage” charge unlimited user of an organization can access the data. By using existing internet connections organizations can view and document any time. Be it outside the office, working from home or on site, staffs of the organization have unlimited access. Hosted Document Management Solutions is available for organizations of all sizes.

Once a company has decided to opt for SAAS document management systems it is important for them to check out whether the system can fulfill their requirements and at the same time it is reliable, secure, cost effective and demands less maintenance. Finding an exact solution according to your company’s need is a time consuming task. The task can be made simple by determining first what solution fits your organization, and then shop for a solution that best meet your business needs. Conducting due diligence is also a good way to find the right host. Tough there are many companies in the league that offer Hosted Document Management Solution companies such as Linear Cube offers superior Hosted Document Management Solution at affordable price guaranteeing complete customer satisfaction.

Hosted Document Management Solution empowers SMBs and startups to make use of 21st century business tools at cost effective price and provide greater service levels compared to shared hosting or in-house provisioning. No wonder more and more SMB’s are opting for this simple and cost effective technology.

Every layman is not familiar with the coding or web scripting languages like HTML, Javascript, PHP or Dot Net. Webmasters or site owners require some kind of HTML editor to add, update or delete the content of their site as most of them are not familiar with HTML. So for them, the need of the hour is a Content Management System. This tool allows the site owners to modify the content, images and the document on their site. In this fast paced world, an efficient Content Management System (CMS) plays a vital role in upgradation of any website.

Many content management softwares are available online and they are very easy to use. When you use CMS on your site, a dynamic website environment is created. Then a webmaster can easily select and update the pages in a simple text editor provided by the CMS. Once this is done, the CMS converts the edited text into the HTML format.

Finding the right CMS which suits your website is quite an important factor. The CMS should be search engine friendly and platform independent. This will help the CMS to run on any server. Many CMS which are search engine friendly allows the webmasters or the web site owners to create a url structure which make sense both to the users and the search engine crawlers. W3C validation also plays a vital role, so make sure that your CMS build HTML pages which meets the regulations set by the W3C. Your CMS should always allow you to update the meta data, title tags and alt image tags of all your web pages.

A good CMS should have richness of content formatting features. The simple reason here being that people do not want to write the codes themselves, whenever they want to update something on the site. They just want to edit the content in the text editor like Microsoft Word with the help of few buttons and keyboard shortcuts. After editing, when you publish the updated content, then your content management system will write the CSS, HTML and other coding languages and display the content as per your requirement.

With the advancement of technologies, the content management systems are offering some additional SEO features like RSS Feed, optimized shopping cart, live chat integration and forums. These features can intensify the functionality and usability of your websites. Make sure you look for those kinds of CMS which suits your needs and then decide what add-ons will best suit your site. Whichever CMS you choose, the ultimate outcome should be that after the integration of the CMS, the site should function well. This includes both from the perspective of the customers and the search engine.

To conclude, that before you purchase any content management system from your vendor, make sure it creates a spider friendly as well as user friendly URL. This is very important for the search engines, so that your site becomes SEO friendly and gets easily crawled by the search engine spiders.