Author Archives: Ajay

I came across this article on BusinessWeek which prompted me to get me to put down some of my own thoughts:

Link [http://www.businessweek.com/technology/technology_at_work/archives/2009/07/the_failure_of.html](http://www.businessweek.com/technology/technology_at_work/archives/2009/…)
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Collaboration is a broad and all encompassing term which comprises of many technologies and application. Web meetings/conferencing, internet forums, desktop sharing, instant messenger, emails, shared calendars, online project management, wikis, social networking (Facebook, Linkedin, twitter), ranking and voting applications, online document or spreadsheet editing are all examples of collaborative applications.
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LinearCube’s document management systems offer simple solutions for sharing, editing, and controlling your company’s important data, with one major benefit: affordable price points for smaller businesses.

Houston, TX September 16, 2009 — Many businesses have struggled with data storage options over the years. Options included servers managed by IT departments that required meticulous planning regarding filing, retrieval, security, archiving, and disaster recovery methods. On-demand document management and storage systems, on the other hand, were largely cost-prohibitive for small- and mid-size businesses.

“We really wanted to bring the benefits of a top-notch document management system at a fraction of the cost to small- and mid-sized businesses,” says Ajay Khater, President at LinearCube.

With monthly subscriptions starting at $99 – and with the option to cancel your subscription at any time – LinearCube’s document management system is now within the reach of law firms, accounting firms, and smaller professional service firms, and other small businesses.

Business Solutions for Documents and Data

“We focus on efficiency – how people manage their documents – and continuity – making sure that those documents are always available,” says Khater.

The LinearCube Document Management System is based on the well-known open source document management system, Alfresco. But the specialized features of LinearCube’s system allow businesses to efficiently store and retrieve documents with ease and customize their document management. Users can search an entire database by keyword, replacing the need to know an exact file name. Users can also view the entire lifecycle of a document in one central location, including an archive of edits, so that no information is ever lost. And, activity logs show when users have viewed or modified a document.

LinearCube’s hosted document management system is fully integrated with Microsoft Office, allowing you to save and retrieve Word, Excel, or PowerPoint files. LinearCube can also be integrated with document imaging or fax systems, and has several additional features that you won’t find on your current software: email alerts that link users directly to files or folders, and the ability to share documents with remote customers, clients, partners, or suppliers.

Sensible Security

Major disruptions can occur in an office if a server crashes and all of your data – your billing, your client lists, your important files – is lost. LinearCube’s on-demand document management system is hosted by SunGard, one of the world’s top data centers. Your account will never be locked and will never crash – that means you’ll have reliable, 24/7 access to your data.

LinearCube also has every level of access control. You’ll be able to control who sees every folder and every document, and who can – and who can’t — edit and alter a document. The customizable system allows administrators to restrict access and functional control for all of your data.

About LinearCube

Founded in 2008, LinearCube is an investor-funded company that focuses on one service: bringing document management systems to small- and mid-sized businesses at affordable prices. For more information about LinearCube’s services, please visit http://www.wizzang.com, or contact Rebecca Dapron at 713-234-0962 or info@linearcube.com.

About Alfresco

Founded in 2005, Alfresco Software Company has since become the leading open source alternative for enterprise content management. More information about Alfresco can be found at the company’s website, www.alfresco.com.

About SunGard

Serving more than 25,000 customers in over 70 countries, SunGard is one of the world’s leading software and IT services companies. For more information, please visit www.sungard.com.

After doing our market research for the past few months, I am coming to the conclusion that it is tough to sell the value proposition for a horizontal Document Management System in the SMB market place. Even if the cost are very low as is the case with a hosted SaaS based offering, unless the business is just looking for standard DMS features, they are not willing to spend any money. There are a few reasons for this:
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I have outlined 8 steps that a customer needs to go through when evaluating an On-DemandDocument Management System. I have organized them based on highest to lowest priority. The priorities could be different based on a customer’s business model and document usage patterns.
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I am starting this forum to get a dialog going around the coming together of Software-as-a-Service, Virtualization and Open Source and how they apply to Document Management Systems. I will also discuss what size of businesses and what industry segments can most benefit from this emerging trend.

My company LinearCube is a provider of Open Source Software-as-a-Service based Document Management System. I will share some of my experience as we go to market and learn what the customers are asking for.

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